The Challenge: The Math Doesn't Add Up

The "Hybrid Era" has triggered a massive shift in real estate. Companies are shedding square footage to save on leases, trading "sea of cubicles" for "collaborative hubs."

The financial math looks great to the CFO: Cut rent by 40%. The physical math is a nightmare for the Facility Manager: We have 20,000 sq. ft. of assets but only 10,000 sq. ft. of space.

If you treat this like a standard move ("Pack everything and sort it later"), you will fail. You will arrive at the new office with hundreds of crates that literally do not fit in the building. You will be forced to rent emergency offsite storage, erasing your lease savings in monthly warehousing fees.

The Strategy: The "Pre-Move Purge" Protocol

You cannot move 1:1. You must execute a 30-50% reduction in physical volume before the trucks arrive. We call this "The Filter."

1. The "Kill" Ratio (Furniture)

• The Trap: Trying to squeeze old "L-shaped" cubicles into a new "Bench-Desking" layout.

• The Fix: Don't move the furniture. It is often cheaper to liquidate old, bulky workstations and buy new, smaller-footprint desking than to pay the labor to disassemble, move, and reassemble ill-fitting furniture. We provide furniture liquidation services to monetize the old assets so you don't pay to move trash.

2. The "Paper Weight" (Files)

• The Reality: A standard 4-drawer lateral file cabinet takes up 9 sq. ft. of operational space and weighs 400 lbs full.

• The Protocol: If a file hasn't been touched in 12 months, it does not go to the new office.

  • Tier 1 (Active): Moves to the new office.

  • Tier 2 (Compliance): Moves to secure offsite records storage.

  • Tier 3 (Obsolete): Secure shredding.

3. The "Personal Crate" Limit

• The Rule: In a hybrid office, no one "owns" a desk. Therefore, no one needs 10 crates of personal items.

• The Limit: We issue one plastic crate per employee. If it doesn't fit in the crate, it goes home. This forces the "purge" decision down to the individual level weeks before the move.

The Hidden Asset: "Just-in-Time" Storage

Sometimes, you aren't ready to let go of everything on Day 1. This is where Short-Term Storage becomes a strategic tool, not a dumping ground.

We often deploy a "Buffer Inventory" strategy:

1. We move the "Must Haves" to the new office (Day 1).

2. We move the "Maybe" items (extra chairs, event supplies) to our local warehouse.

3. After 90 days, we review the storage manifest. If you haven't asked for it back, we liquidate it. This prevents the new office from becoming cluttered with "just in case" items.

The Bottom Line

Right-sizing isn't about having less; it's about having better.

A 10,000 sq. ft. office can feel spacious if it’s filled with intentional assets. It feels like a closet if it’s filled with legacy junk. CPM One Source acts as the filter, ensuring that what lands in your new HQ is only what helps you grow.