Relocating an office is a challenging task that involves meticulous planning and coordination. The amount of detail and thorough planning regarding both the project schedule and budget is enormous and time-consuming. Hiring a Relocation Project Management Company, like CPM One Source, can help you avoid pitfalls by guiding you through the early project planning process. They help in avoiding costly mistakes and numerous change orders that frequently occur when a company tries to manage a relocation project on their own without relevant experience.

Working with a relocation project management firm reduces stress and makes their relocation team an integral part of your relocation process. Here are some of the key benefits and services they provide:

Relocation Project Planning

• Define Project Goals and Objectives: Align the relocation with your company’s strategy.

• Establish a Project Core Team: Include key stakeholders and representatives.

• Generate and Monitor Comprehensive Project Schedule: Keep the project on track.

• Coordinate All Move Tasks and Logistics: Ensure everything is organized.

• Manage Detailed Move Matrix: Prepare a final list for distribution.

• Develop Contingency Plans: Maintain critical path deadlines.

Minimize Risks

• Expert Knowledge: Anticipate challenges during the relocation.

• Proactive Planning: Develop contingency plans to mitigate risks.

• Business Continuity: Strive for minimal disruption.

• Identify Critical Components: Leverage years of experience.

Cost Savings, On-Time, and Within Budget

• Analyze Project Deliverables and Timeframe: Stay on schedule.

• Prepare Budgets and Review Changes: Understand the impact on the budget.

• Employ Cost-Saving Strategies: Think outside the box with proven methods.

• Achieve Goals Efficiently: Complete the project on time and within budget.

Effective Communication

• Single Point of Contact: Eliminate miscommunication and confusion.

• Regular Meetings: Review project progress and address concerns.

• Employee Engagement: Lead town hall meetings to inform and answer questions.

Vendor and Building Coordination

• Logistics Coordination: Work with property managers at both origin and destination.

• Documentation: Provide necessary certificates of insurance.

• Master Plan Communication: Avoid scheduling conflicts with clear communication.

• Vendor Management: Monitor budgets for cost containment.

Mover Procurement, Implementation, and Execution

• Pre-Qualify Moving Companies: Work with the client to select the best movers.

• Develop Mover RFP: Document inventories and floor plans.

• Site Walk-Throughs: Schedule and conduct visits.

• Bid Analysis: Provide summaries and recommendations.

• Move Coordination: Handle logistics like loading dock and elevator access.

• On-Site Supervision: Oversee both origin and destination activities.

• Execute Move Plan: Take preventative actions as needed.

Furniture Planning

• Existing Furniture Inventory: Assess condition and plan for reuse.

• Reconfiguration Planning: Strategize for new spaces.

• Detailed Inventory Matrix: Maintain a comprehensive database.

• New Furniture Solutions:

• Design and Planning: Assist with workspace design and planning.

• Furniture Selection: Help choose the right office furniture solutions.

• Furniture RFP: Generate and issue requests.

• Procurement and Installation: Specify, deliver, and install new furniture.

Post-Move and Project Closure

• Post-Move Support Desk: Address questions and punch-list items.

• Streamline Requests: Manage vendors for post-move services.

• Status Updates: Provide analyses of post-move requests.

Why Hire a Relocation Project Management Company Like CPM One Source?

Hiring a professional firm saves time and money in the long run. The cost shows up on the balance sheet and translates into cost savings from the result of engaging experts. Unless your company has professionals with relevant relocation project management experience and the time to dedicate to your project, hiring a firm whose business is relocation management is a cost-effective and prudent business decision.

This allows you to focus on your core business, ease the pressure, reduce stress, lower risks, and minimize disruption during the relocation transition, ultimately achieving better results.

Ready to Make Your Move Smooth and Efficient?

At CPM One Source, we specialize in office space optimization, workspace design and planning, and providing comprehensive relocation project management services. Our expertise ensures that your relocation is seamless, on-time, and within budget.

Contact us today to help you navigate through the complexities of your relocation project. Let’s work together for smooth sailing into your new workspace.

By partnering with experienced professionals, you can ensure a seamless transition and create a workspace that supports your organization’s goals.​⬤